PharmaCare is dental practice management software built specifically for Kenyan clinics — with WhatsApp reminders, and KRA eTIMS compliance, M-Pesa support and NHIF/SHA insurance billing coming soon. Used in Nairobi, Mombasa, Kisumu and beyond.
Purpose-built for Kenyan dental clinics — not a generic global software adapted for Kenya. Every feature reflects how Kenyan practices actually work.
Once released, every invoice will be automatically submitted to KRA in real-time the moment a patient pays. No manual uploads, no risk of penalties, no stress during tax audits. Currently in development.
Automatic reminders sent directly on WhatsApp — the app every Kenyan patient already uses. Reduce no-shows by up to 60% with zero effort from your receptionist.
Full patient history with FDI dental chart, treatment notes, prescriptions, and uploaded X-rays — all in one place. Works on any computer or tablet, even with slow internet.
Visual calendar with day, week and month views. Multi-dentist scheduling, walk-in management, and automated reminders. Always know who's coming next and eliminate double bookings.
Once released, this feature will generate bills for SHA (formerly NHIF) and private Kenyan insurance providers, tracking co-payments, pending claims and reimbursements without spreadsheets or paper chasing. Currently in development.
Keep working during internet outages. PharmaCare stores data locally and syncs automatically when your connection returns — critical for clinics in all areas of Kenya.
Track all dental supplies and consumables. Get automatic low-stock alerts before you run out. Preloaded with 68 common dental items at Kenyan supplier prices.
Daily, weekly, and monthly financial reports in Kenyan Shillings. Know exactly how much your clinic earned and which treatments are most profitable.
Once released, you'll be able to record M-Pesa, cash, bank transfer and card transactions — all in KES. Every payment will automatically generate the correct eTIMS invoice and update the patient's account in real-time. Currently in development.
No technical skills needed. Our team handles everything — you just start seeing patients.
Message us and we'll schedule a free demo at a time that works for you. See the full software running on a real clinic — no obligation, no pressure.
We install and configure PharmaCare within 24 hours — including importing your existing patient records from Excel, paper registers, or your old software.
Your team gets a full walkthrough. From day one, every appointment is tracked, and every patient gets a WhatsApp reminder. KRA eTIMS invoicing arrives with our upcoming release.
Most dental software was built for India, Europe, or the US — then "adapted" for Africa. PharmaCare was designed from scratch for African clinics.
| Feature | PharmaCare 🇰🇪 | Generic Global Software |
|---|---|---|
| KRA eTIMS integration | ⏳ Coming soon | Not available |
| Pricing in Kenyan Shillings (KES) | Always in KES | USD only |
| M-Pesa payment tracking | ⏳ Coming soon | Not supported |
| Offline mode (works without internet) | Full offline mode | Cloud only |
| WhatsApp appointment reminders | Automatic | ⚠ SMS only (extra cost) |
| Kenyan insurance providers (NHIF/SHA) | ⏳ Coming soon | Manual setup |
| WhatsApp support in your timezone | WhatsApp & phone | ⚠ Email only, slow |
| Secure data storage | Encrypted cloud, automatic backups | ⚠ Varies by provider |
| Setup & data import included | Done for you, 24h | ⚠ Extra cost, weeks |
PharmaCare is deployed in clinics across Kenya's major cities and growing towns.
No setup fee. 14-day free trial on every plan. Cancel anytime. KRA eTIMS compliance is coming soon to all plans.
Solo dentist · up to 1,000 patients/month
Up to 3 dentists · up to 5,000 patients
Multi-branch dental groups
Real feedback from dental practices using PharmaCare across Kenya.
"I'm excited for KRA eTIMS automation to launch — right now I still file manually, but the rest of PharmaCare has already saved me hours every week."
"My patients love the WhatsApp reminders. No-shows went from 30% to under 8%. The software paid for itself in the first month from appointments I would have lost."
"The setup took less than a day and the team imported all our old patient records. The support on WhatsApp is faster than any software I've used before. Genuinely impressive."
Everything you need to know before getting started.
KRA eTIMS compliant invoicing is currently in development and coming soon. Once released, PharmaCare will automatically generate and submit a KRA eTIMS compliant electronic tax invoice for every patient payment in real-time, with no manual work required.
The Kenya Revenue Authority (KRA) requires all businesses, including dental clinics, to issue eTIMS-compliant electronic tax invoices. Clinics that fail to comply face penalties starting at KES 50,000 per audit. PharmaCare's automatic eTIMS submission feature is coming soon to help eliminate this risk.
Most clinics are fully set up within 24 hours. Our team handles the installation, configuration, and staff training remotely via WhatsApp and video call. If you have existing patient records in Excel or another system, we import them at no extra cost.
Yes. PharmaCare has a full offline mode — you can continue seeing patients, recording treatments, and printing invoices even without internet. All data syncs automatically when your connection returns. This is essential for clinics in all parts of Kenya.
M-Pesa payment recording is coming soon. Once released, PharmaCare will record M-Pesa, cash, bank transfer, and card payments — all in Kenyan Shillings — with each payment automatically generating the correct eTIMS invoice and updating the patient's account balance in real-time.
Yes. PharmaCare is a secure cloud-based platform, with your data encrypted in transit and at rest and backed up automatically — so you never lose patient records even if your own device fails. Access is protected by individual passwords and a role-based permissions system. Your receptionist can manage appointments without seeing financial reports.
Yes. Every plan includes a 14-day free trial with all currently available features enabled — including offline mode and WhatsApp reminders. No credit card required. You only pay if you decide to continue after the trial.
Yes. PharmaCare supports multiple dentists with separate patient lists, appointment schedules, and revenue tracking per dentist. The Clinic plan supports up to 3 dentists. For larger groups or multi-branch clinics, the Group plan is available with a custom quote.
NHIF/SHA and private insurance billing is currently in development and coming soon. Once released, it will let you generate bills for SHA (formerly NHIF) and private Kenyan insurance providers, and track co-payments, pending claims, and reimbursements without spreadsheets.
Practical articles to help you run a more efficient and compliant dental practice in Kenya.
A practical comparison of dental practice management software in Kenya, what to look for, and the mistakes most clinics make when choosing.
Read article KRA ComplianceEverything a dental clinic owner needs to know about KRA eTIMS requirements in 2026 — what it is, who it applies to, and how PharmaCare's upcoming automatic compliance feature will help.
Read article Practice ManagementKenyan dental clinics lose 20–35% of revenue to no-shows. Here's how WhatsApp reminders and smart scheduling can recover most of that revenue.
Read articleNo credit card. No setup fee. Full setup by our team in under 24 hours. KRA eTIMS compliance coming soon.
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